Board of Supervisors: March 9, 2005

March 9, 2005

March 9, 2005

Virginia:

At a Continued Meeting of the Nelson County Board of Supervisors on March 9, 2005, 6:15 p.m., at the Courthouse in Lovingston, Virginia, thereof:

Present:   Gary E. Wood, Chair
       Harry S. Harris, Vice Chair
       Constance Brennan, Supervisor
       Thomas H. Bruguiere, Jr., Supervisor
       Thomas D. Harvey, Supervisor
       Stephen A. Carter, County Administrator
       Virgie A. Carter, Deputy Clerk
       Debra K. McCann, Director of Human Resources & Finance
       Candice W. McGarry, Finance Technician
       Allison C. McGarry, Finance Technician

Agenda Item Number 1. Call Meeting to Order

Supervisor Wood called the meeting to order at 6:15 p.m.

Agenda Item Number II. Fiscal Year 2005-2006 Budget

Mr. Carter stated that he has scheduled a meeting with Davenport & Company LLC on Monday at 10:00 a.m. to discuss the financial advantages and disadvantages of the Wintergreen Community Development Authority. Mr. Carter noted that he will provide an update on the meeting at the next Budget Work Session.

Supervisor Wood stated that another option to consider is that the CDA will create a revenue stream that will come back to the County which could be used to fund educational projects.

Supervisor Harvey questioned how much experience Davenport & Company has in working with a CDA, and noted that the County needs to know the total impact of creating a CDA.

Concluding discussion on the Wintergreen Project, the Board discussed the proposed Fiscal Year 2005-2006 Budget.

March 9, 2005

Mr. Carter and Staff presented the proposed budget in the amount of $23,459,980.00 and noted that the budget is balanced, but does not include funding for the 1.5 million dollar school capital improvement projects. Mr. Carter stated that school operations are included in the proposed budget with a 3.5% increase in the amount of $276,653 as opposed to the $600,000 increase requested. Funding was not included for paid Emergency Medical Services personnel or in house reassessment.

Staff presented a proposed budget on paid EMS personnel. Revenue for a full year is estimated at $401,883.00 and expenditures are estimated at $450,242.00 with a shortfall of $48,359.00; revenue for the first year is estimated at $100,493.25 and expenditures are estimated at $348,833.50 with a shortfall of $248,362.00. The first year revenues are based on three months of the annual amount; and the first year expenditures are based on six months of the annual amount, plus the annual supervisorsâ amount and start up cost. The proposed revenue is based upon charging for transports.

In order to fund the shortfall, Mr. Carter recommended increasing the Consumer Utility Tax by $1.00 on residential phone bills and an increase on commercial and industrial phone bills including a $3.00 tax on cellular phones. Mr. Carter also recommended raising the Lodging Tax from two percent to five percent.

Concluding comments from Mr. Carter, the Board of Supervisors agreed to include paid EMS personnel in the proposed budget.

Additionally, Mr. Carter presented a proposed budget to do in house reassessment every two years and ultimately every year. Instituting in house reassessments would cost approximately $111,729.00 for the Fiscal Year 2006 and $148,655 for Fiscal Year 2007. Mr. Carter noted that $65,000 is included in the FY 2006 proposed budget for the reassessment, with an additional $130,000, plus a minimal amount of interest earnings that is currently set aside for the next reassessment.

Supervisor Harvey stated that he preferred to continue with reassessments being done every six years. Supervisor Brennan stated she preferred every two years.

The Board, by consensus, ultimately decided not to include funding to establish in house reassessment this year.

Concluding discussion on in house reassessment, the Board reviewed the Expenditure and Revenue Synopsis proposed for Fiscal Year 2005-2006.

March 9, 2005

Agenda Item Number III. Other Matters

A.   Carryover Items from March 8, 2005 Meeting
1.   Reports, Appointments, Directives, and Correspondences

A. Thomas Jefferson Planning District Commission

Supervisor Brennan reported that at the last Commission Meeting, the Regional Solid Waste Program was discussed.

Additionally, Ms. Brennan reported on the first meeting of the Courthouse Renovation Committee and noted that the Committee reviewed four scenarios from Randy Vaughan, Architect, Wiley & Wilson, which does not utilize the existing Courthouse. Ms. Brennan stated that the Committee is recommending that an Administrative Building be built and the Courthouse be renovated. Mr. Vaughan will provide updated plans at the next Committee meeting.

B. Board and Commission Appointments

Ms. Carter provided the Board and Commission Appointments for March and reported that Carol Saunders and Ronnie Moyer have expressed an interest in the alternateâs position on the Board of Zoning Appeals.

Following discussion, on a motion by Mr. Harris, seconded by Mr. Bruguiere, with Mr. Harris voting yes, Mr. Bruguiere voting yes, Mr. Harvey voting yes, Ms. Brennan abstaining and Mr. Wood voting yes, the following Resolution was adopted:

Re: Recommending Ronnie Moyer be Appointed as an Alternate on the Board of Zoning Appeals

BE IT RESOLVED, That the Nelson County Board of Supervisors does hereby recommend Ronnie Moyer be appointed as an alternate on the Board of Zoning Appeals.

C. Board Directives

Supervisor Harris reported on the presentation on the Target Industry Study and noted that a lot of good points were discussed. Mr. Harris recommended the presentation be scheduled on the Agenda. Additionally, Mr. Harris discussed paid EMS personnel (Mr. Carter noted that paid EMS personnel is in the proposed budget); and requested an update on the search for property for the second consolidated Convenience Center (Mr. Carter stated that he is still working on finding a site for the second Center).

March 9, 2005

2.   Proposed Ordinance: Appointments for Boards and Commissions

The Board, by consensus, deferred approval of the proposed Ordinance until the April 12th Meeting.

Agenda Item Number IV. Adjournment

The Board scheduled the next Zoning Work Session for Tuesday, March 15, 2005, 6:00 p.m., and the next Budget Work Session on March 17, 2005, 7:00 p.m.

Concluding discussion, the Board passed the following Resolution continuing the March 9, 2005 Meeting to March 15, 2005, 6:00 p.m.

Re: Continuance of March 9, 2005 Meeting to March 15, 2005

On a motion by Ms. Brennan, seconded by Mr. Harris, with Ms. Brennan voting yes, Mr. Harris voting yes, Mr. Bruguiere voting yes, Mr. Harvey voting yes, and Mr. Wood voting yes, the following Resolution was adopted:

BE IT RESOLVED, That the Nelson County Board of Supervisors does hereby continue the March 9, 2005 Meeting to March 15, 2005, 6:00 p.m., in order to conduct a Zoning Work Session.