Board of Supervisors: February 3, 2006

February 3, 2006

February 3, 2006

Virginia:

AT A REGULAR MEETING of the Nelson County Board of Supervisors at 9:00 A. M. in the Conference Room of Nelson Center.

Present:   Harry S. Harris, South District Supervisor
       Constance Brennan, Central District Supervisor
       Thomas H. Bruguiere, Jr., West District Supervisor
       Thomas D. Harvey, North District Supervisor
       Allen M. Hale, East District Supervisor
       Stephen A. Carter, Clerk
       Betty M. Fortune, Planning Secretary

Absent:     Virgie A. Carter, Deputy Clerk

I.   Call to Order

Mr. Harris called the meeting to order at 9:15 A. M. Mr. George Krieger welcomed the BOS and guests to the Nelson Center. New staff members, Andrew Crane - IT and Mark Bolt – Building Official, were introduced to the group.

II.   Board of Supervisors Short and Long Range Planning Workshop – Session 1

A.   Roundtable Discussion with Constitutional Officers and County Departments

Informal presentations were made to the BOS by the following representatives of their department: Debbie McCann – Finance and Human Resources, Susan McSwain – Recycling, Paul Truslow – Solid Waste and Maintenance Department, Mark Bolt – Building Inspections, Maureen Corum – Tourism, Betty Fortune – Planning & Zoning, Andrew Crane and Susan Rorrer – IT, Gary Brantley – Sheriff’s Office, Emily Harper – Recreation, Ray Uttaro – Emergency Services & Animal Control, Jean Payne – Commissioner of Revenue Office, Erma Sue Harris – Treasurer’s Office, Lisa Wooten – Registrar’s Office, and Judy Smythers – Clerk’s Office.

Mrs. McSwain is particularly concerned with eye safety and sanitary conditions at the transfer station. Household hazardous waste was discussed along with the possibility of partnering with Lynchburg or Charlottesville for a collection site and date. Mr. Brantley discussed the need for an updated radio system for the Sheriff and deputies and updated courtroom security. Mr. Uttaro has requested a larger vehicle which is necessary because of all the emergency equipment he carries. He is also concerned with security for the courthouse, including the courtroom. Mrs. Payne asked the BOS to discuss the assessment schedule and whether it should be done more often. Mrs. Harris asked the BOS to consider doing away with County stickers in 2007 and several alternatives were discussed. She will work with Mr. Carter and Mrs. McCann to bring a proposal to the Board. Ms. Wooten suggested a “time bank” for employees who want to
February 3, 2006

contribute time to another employee for sickness situations. Mrs. Smythers explained some grants that will help restore and maintain County records. She is also concerned about courtroom safety.

B.       Courthouse/Government Center Project with Wiley and Wilson

Mr. Randy Vaughan of Wiley and Wilson, in response to the Board’s request for a plan using the 19 acres that are available adjacent to the Courthouse property, stated that the 19 acres are 20% grade and that development would be difficult. Mr. Hale feels that approximately 4 acres of it could be used for parking. One proposed layout would require a small piece of property to be acquired from Ms. Lingo which would be used for additional court space, Sheriff’s Office, and Staff parking. Mr. Hale will be meeting with Ms. Lingo on March 3 and she has requested an architectural rendering of the space between her front porch and the proposed courthouse site. She also wants to know where the cottage will be moved, which is now located behind the courthouse. Mr. Vaughan will provide the aerial sketch and other appropriate drawings for the meeting with Ms. Lingo.

B.   Adjournment

The second phase of the BOS retreat will be on Friday, February 10. On a motion by Mrs. Brennan, seconded by Mr. Hale, and all Supervisors voting yes, the following Resolution was adopted:

   BE IT RESOLVED, That the Nelson County Board of Supervisors does hereby
   continue this meeting to February 10, 2006 at 3:00 P. M. – 7:00 P. M. at The
   Meeting Place in Nellysford.

Mr. Hale then said that he has visited 4 or 5 possible sites to be used as a collection center. The best site found is on Rt. 6 East in the Faber area. He asked permission to pursue the purchase of a 2-acre parcel for that use. Permission was granted.

______________________, Chair

Suggestions for Planning & Zoning –

1)   Charge for copying documents requested under Freedom of Information Act. Also charge for personnel’s time used to make the copies.

2)   Possibly requiring that complaints regarding other citizens be submitted in writing.

3)   Tom Bruguiere supports additional staff requests so that zoning violations, etc. can be handled on a timely basis, as well as follow-up.