Board of Supervisors: February 10, 2006 Board Retreat

February 10, 2006 Board Retreat

February 10, 2006

Virginia:

AT AN ADJOURNED MEETING of the Nelson County Board of Supervisors at 3:00 P. M. at The Meeting Place, Wintergreen, Virginia.

Present:   Harry S. Harris, South District Supervisor
       Constance Brennan, Central District Supervisor
       Thomas H. Bruguiere, Jr., West District Supervisor
       Thomas D. Harvey, North District Supervisor
       Allen M. Hale, East District Supervisor
       Stephen A. Carter, Clerk
       Betty M. Fortune, Planning Secretary

Absent:     Virgie A. Carter, Deputy Clerk

I.   Call to Order

Mr. Bruguiere called the meeting to order at 3:00 P. M. Mr. Harris joined the meeting at a later time.

II.   Board of Supervisors Planning Workshop – Session II

A.   Review of Previous Goals and Objectives
Mr. Carter presented a list of BOS’ Objectives as established February 23, 2004. A brief update follows:
1.   Courthouse Project – in process.
2.   Zoning Ordinance – in process.
3.   Finish School Project – finished.
4.   Work with Wintergreen on Relationship and Community Development Authority Project.
5.   Downtown Revitalization – in process in Lovingston and Nellysford.
6.   Piney River, Phase III Water/Sewer Project – in process – out to bid in the Spring.
7.   Long-range Financial Plan – tabled and will be revisited. This is needed for the Courthouse Project, as well as the finalization of the schematic for the project.
8.   Long-range IT Plan, including GIS – finished or pending immediate action.
9.   EMS Plan – revised document has been submitted – will be included in 2/14 agenda.
10.   Coordinate Efforts with School Board, including the Development of Priorities – 25-year capital priorities already set. Long-range may be an addition to Tye River Elementary School and possibly a new gym.
11.   Solid Waste Site Improvements – 1 working site, 3 new sites in process, and 1 more site being considered.
12.   Develop a Recreational Facilities Plan – assessment has been done by DCR.
13.   What to Do with Old Middle School – done – Ryan Apartments.
14.   Finalize Strategic Plan, begun with Dr. Dick Zody of Virginia Tech – on-going.
15.   Broadband Project – pilot program in progress with EDA support.
16.   Application to Enter the Appalachian Regional Commission – submitted, but no progress at this time. Mr. Carter to contact congressman.
February 10, 2006

17.   General Assembly Relationship – on-going.

B.   Discuss and Establish Goals and Objectives (FY 06-07 and Future)

A 4-year reassessment schedule was discussed. It is currently done every 6 years and a change from that schedule would require an amendment to the ordinance. Mr. Carter will gather data on whether in-house or outsourcing is the best assessing process. A change could be made as early as 2008.

There was concern expressed that the Planning Commission’s direction does not seem to be the same as the Board of Supervisors. It was suggested that a joint meeting be held with the PC and also the possibility of their deferring a decision until the second month if they need additional information in order to make a recommendation. It was suggested that notes be taken at the site plan meeting and e-mailed to the PC prior to receipt of the upcoming meeting package.

The possibility of holding two BOS meetings a month was discussed, as well as the suggestion of having the Commonwealth Attorney attend each PC and BOS meeting.

The zoning ordinance must be amended as a result of the recent Conditional Use Permit approvals for stump-grinding.

A meeting with the Board of Supervisors has been requested by the Service Authority.

Public relations with the public could be improved by explaining some of the actions taken by the County, i.e. the Wintergreen hotel grant and following the published agenda or making timely announcements of additions.

The Courthouse Project was discussed. Several different scenarios have been presented but no options in terms of cost. Mr. Hale suggested that the 19 acres discussed previously be purchased and used for parking, if for no other use. He will be meeting with Mrs. Lingo in March.

Several personnel issues were discussed.

On a motion by Mr. Harvey, seconded by Mrs. Brennan, and all Supervisors voting yes, the following Resolution was adopted:

   BE IT RESOLVED, That the Nelson County Board of Supervisors does
   hereby adjourn this meeting at 7:00 P. M. on February 10, 2006.

______________________, Chair